Staff Details
For all internal events please see the INTERNAL SCHOOL CALENDAR which Lara Updates weekly following the diary meeting. The Internal calendar compliments the public school calendar.
Please find below useful information for staff
Accessing Payslips/Learning Zone:
To access your payslips, P60, and the Learning Zone you need to register for ESS Lite. For initial registration you will need:
- National Insurance Number (Available from Chris or Annie)
- Personnel Number (Available from Chris or Annie)
- Date of Birth
- You will need to choose a password and a memorable word. Both of which will be required for all future access and require a combination of letters and numbers.
https://extra.hants.gov.uk/sharedservices ( Back to top )
Making a mileage claim
Any intention to make a mileage claim must be authorised by the Head Teacher before travel is undertaken and the form signed by the Head Teacher before being submitted to School Business Manager/Finance Assistant. Claims are processed and reimbursed through payroll. All claims must be accompanied by a valid receipt for vehicle fuel that is dated or predates the travel within one month of the travel date.
For the Travel manager transaction to work, the claimant must have the Vehicle Details screen populated in ESS Lite. If this is not the case the travel privileges error will appear. Please update your vehicle details before submitting your claim. To change this information in ESS lite press the Edit vehicle details button and update the relevant details. Once completed press Submit to save the changes.
Please download and print the following form and get it signed by the Headteacher before giving to School Business Manager/Finance Assistant
Paper Mileage Claim Form ( Back to top )
Making an expenses claim
Any intention to make an expenses claim must be authorised by the Head Teacher before you purchase any items and the form signed by the Head Teacher before being submitted to School Business Manager/Finance Assistant. Claims are processed and reimbursed through payroll (unless a cheque is requested). All claims must be accompanied by a valid receipt for all purchases. For the claim to be processed the claimant must have the Vehicle Details screen populated in ESS Lite as this activates all expense claims through the payroll system. To change this information in ESS lite press the Edit vehicle details button and update the relevant details. Once completed press Submit to save the changes.
Expenses Claim Form ( Back to top )
Changing Personal Details
It is essential that we are kept informed of any changes to your personal details. You can change and check these yourself through ESS Lite. However, we would prefer you to complete the following form so that we can ensure records outside of ESS are also maintained with the correct data (e.g. SIMS). Please complete the following form if you have changed any of your personal details (e.g. Address or telephone numbers)
Change of Details Google Form ( Back to top )
Claiming additional hours - Support Staff
Please open the form in Google Docs, you will need to go to File > Make a Copy > Save a copy to 'My Drive'
Once completed select File > Email as an attachment > email to [email protected]
Additional Hours ( Back to top )
Supply Teacher Claim form
Please complete the online Google Form: Supply Teacher Claim form
Health & Safety
Risk Assessments - all school Risk Assessment (including a blank template) are saved in T:\Health & Safety\Risk Assessments. Files are named by Year|Month|Activity/Event and should always be cascaded (via email) to all staff involved in the activity or event that involves the risk. Risk Assessments should be reviewed in a timely manner, e.g. the Christmas Fair RA is reviewed annually in advance of the event. ( Back to top )
Childcare - Help with Childcare costs
There is help available for meeting the costs of childcare. Some staff, who joined the scheme a while ago will still be part of the old childcare voucher scheme. The new scheme is available to:
- Working families, including the self-employed, in the UK
- Earning under £100k and at least £131 per week (equal to 16 hours at the National Minimum or Living Wage) each
- Who aren't receiving Tax Credits, Universal Credit or childcare vouchers
- With children aged 0-11 (or 0-16 if disabled)
- For every £8 you pay into an online account, the government will add an extra £2, up to £2,000 per child per year
Find out more and apply here: https://www.childcarechoices.gov.uk/ ( Back to top )
Staff Policies
Abbotswood adopts staff policies from Hampshire County Councils Manual of Personnel Practice. Staff may obtain a copy from the Clerk to the Governors, the School Business Manager or via Hampshire Portal Accounts (office & teachers). Rest assured any request for policies will be treated in the strictest of confidence. Policies include but are not limited to:
- Capability of staff
- Absence
- Pay
- Family Friendly (Maternity, Paternity, Fleixble working etc)
- Whistleblowing (Employees and workers who make a ‘protected disclosure’ are protected from being treated badly or being dismissed. The key piece of whistleblowing legislation is the Public Interest Disclosure Act 1998. The situations covered include criminal offences, risks to health and safety, failure to comply with a legal obligation, a miscarriage of justice and environmental damage.)
The school also maintains it's own policies affecting the school, school staff can access these via Google Drive here : Google Drive | Policies
(access is to view only)
