Staff Details

For all internal events please see the INTERNAL SCHOOL CALENDAR please let the office know if you cannot access this. 

Please find below useful information for staff

Accessing Payslips/Learning Zone: 

To access your payslips, P60, and the Learning Zone you need to register for ESS Lite. For initial registration you will need:

  • National Insurance Number (Available from Claire or Annie)
  • Personnel Number (Available from Claire or Annie)
  • Date of Birth
  • You will need to choose a password and a memorable word. Both of which will be required for all future access and require a combination of letters and numbers.  
  • Once logged in select ESS Lite for payslips and documents or Learning Zone for training. ( Back to top )

Making a mileage and/or expenses claim (reimbursement for purchases)

  • Any intention to make a mileage claim must be authorised by the Head Teacher before travel is undertaken or purchases made, and the form signed by the Head Teacher before being submitted to School Business Manager/Finance Assistant.
  • Claims are processed and reimbursed through payroll.
  • All claims for mileage must be accompanied by a valid VAT receipt for vehicle fuel (unless electric vehicle) that is dated, or predates the travel within one month of the travel date.
  • All expense claims must be accompanied by a valid receipt (ideally VAT receipt) - In most instances it is preferred that you ask the School Business Manager or Finance Assistant to purchase on your behalf so that they can seek best value. 
  • Claims are processed and reimbursed through payroll.

Please download and print the following form and get it signed by the Headteacher before giving to School Business Manager/Finance Assistant

Paper Mileage and/or expenses: Claim Form Please note this form was updated 15/09/2022 and now combines both travel and/or expenses

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Changing Personal Details

It is essential that we are kept informed of any changes to your personal details. You can change and check these yourself through ESS Lite. However, we would also ask that you complete the following form so that we can ensure records outside of ESS are also maintained with the correct data (e.g. ARBOR). Please complete the following form if you have changed any of your personal details (e.g. Emergency Contact, Address or telephone numbers)

Change of Details Google Form ( Back to top )


Claiming additional hours - Support Staff

Please open the form in Google Docs, you will need to go to File > Make a Copy > Save a copy to 'My Drive' 

Once completed select File > Email > Email this file > email to [email protected] and your line manager please

Additional Hours ( Back to top )


Supply Teacher Claim form

Please complete the online Google Form: Supply Teacher Claim form

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Health & Safety

Risk Assessments - all school Risk Assessment (including a blank template) are saved in T:\Health & Safety\Risk Assessments. Files are named by Year|Month|Activity/Event and should always be cascaded (via email) to all staff involved in the activity or event that involves the risk. Risk Assessments should be reviewed in a timely manner, e.g. the Christmas Fair RA is reviewed annually in advance of the event. ( Back to top )


Childcare - Help with Childcare costs

There is help available for meeting the costs of childcare. Some staff, who joined the scheme a while ago will still be part of the old childcare voucher scheme. The new scheme is available to:  

  • Working families, including the self-employed, in the UK
  • Earning under £100k and at least £131 per week (equal to 16 hours at the National Minimum or Living Wage) each
  • Who aren't receiving Tax Credits, Universal Credit or childcare vouchers
  • With children aged 0-11 (or 0-16 if disabled)

Find out more and apply here:  ( Back to top )


Staff Policies

Abbotswood adopts staff policies from Hampshire County Councils Manual of Personnel Practice. Staff may obtain a copy from the Clerk to the Governors, the School Business Manager or via Hampshire Portal Accounts (office & teachers). Rest assured any request for policies will be treated in the strictest of confidence. Policies include but are not limited to: 

  • Capability of staff
  • Absence
  • Pay
  • Family Friendly (Maternity, Paternity, Fleixble working etc)
  • Whistleblowing (Employees and workers who make a ‘protected disclosure’ are protected from being treated badly or being dismissed. The key piece of whistleblowing legislation is the Public Interest Disclosure Act 1998. The situations covered include criminal offences, risks to health and safety, failure to comply with a legal obligation, a miscarriage of justice and environmental damage.)

The school also maintains its own policies affecting the school, school staff can access these via Google Drive here : Google Drive | Policies
 (access is to view only)